UP in ARMS - Issue 108
MONTHLY NEWSLETTER OF ARMS
PRESIDENT'S UPDATEAugust 2020
The world as we know it is changing at a very rapid pace. With a second wave of COVID-19 spreading throughout NSW and Victoria, I extend my deepest sentiments to those now needing to engage in level 4 lock down restrictions. I can appreciate the level of anxiety and stress that this situation continues to cause and remind all our members that there are an array of networks in the community willing to support you during times of crisis - please refer to our dedicated web page for further information. To coincide with RUOK day on the 10th of September, ARMS will be offering a webinar on mental health management for Research Management Professionals, presented by Dr Debra Wood from the University of Canberra. More details about this program will be disseminated over the coming weeks.
It is business as usual at ARMS HQ. We are pleased to announce two new additional offerings as part of our PD@Zoom series, profiling the important work undertaken by our NZ members. We are also in the final stages of completing the transition of two compulsory Foundation Level modules (Legislation as it affects research in Australia and Understanding Research and Researchers) into an online platform. We expect to have these launched shortly.
ARMS members continue to make outstanding contributions to the research community. To celebrate the achievements of individuals we are pleased to announce our annual call for Fellows of ARMS and the Janet Dibb-Leigh Award for distinguished service to research management practice. Please refer to separate article for full details.
Are you currently looking for ways to share your knowledge and expertise with the broader ARMS community? Why not consider joining a Chapter Committee or a role on the ARMS Board! For enquiries about the Chapter Committee vacancies, please refer to article in this newsletter or email Maria.Zollo@flinders.edu.au. The call for vacant Board nominations will commence on the 10th of August for the following vacancies - President-Elect, 1 x General Member and Secretary. The election results will be announced at a virtual Annual General Meeting of ARMS to be held on the 26th of November.
Several of you have asked in recent weeks, is there likely to be a conference at the end of year? The short answer is yes, we have scheduled to offer a smaller scaled virtual event at the end of November entitled with the theme "Never waste a good crisis: Lessons Learned". A dedicated group of research management professionals has been brought together from across the broad remit of ARMS to develop a program that captures the essence of this theme. More details about our virtual event, including dates and call for abstracts will be disseminated shortly in a separate communication.
Finally, I take this opportunity to acknowledge twelve (12) of our members who had recently completed all requirements for the Advanced Level Accreditation Program. These individuals now join a network of 41 graduates who share the post nominal Accredited Research Manager (Advanced) or ARMA. We congratulate our 2019 cohort:
Bahareh Badrian, The University of Notre Dame Australia Agnieszka Baginska, Macquarie University Amanda Cleaver, University of Western Australia Vanessa Eley, UniSA Lynette Farquhar, Griffith University Ruth Graham, University of Sydney Sandra Green, Edith Cowan University Louise Knox, The Australian National UniversitySuzy Ryan, The University of MelbourneBarbara Slattery, The University of Melbourne James Walsh, University of Technology, SydneyBelinda Watanabe, Griffith University
These individuals will be acknowledged formally at an award ceremony during our November virtual event.
In the meantime, please stay safe and I encourage you to keep connected with your colleagues in our research community.
Dr Ross McLennanARMS President
WHAT'S UP in ARMS?
Update from the ARMS Board
Membership Renewal Notices for Corporate Members, Small Corporate Members and Individual Members for the period commencing 1 July 2020 and ending 30 June 2021 have now been issued. If you have any questions relating to your renewal invoice or haven't received one, please do not hesitate to contact the ARMS Management Accountant, Brett Dobson - email Brett.Dobson@flinders.edu.au
KEY CLOSING DATES TO NOTE:
Janet Dibb-Leigh Award
OPENED (27 July)
CLOSES (4 September)
Fellow of ARMS
OPENED (27 July)
Election Cycle - Will open on 10th of August 2020 - please watch for separate communication.
CSIRO Awards for Excellence in Research Management Practice
OPENS (17 August)
CLOSES (28 September)
Impact Case Studies
OPENED (15 July)
CLOSES (30 September)
Update Research Integrity Advisors Training Module (a collaboration between ARMS and AAMRI). The joint ARMS/AAMRI working group has held regular zoom meetings to discuss chapter outlines and writing is now proceeding. Each chapter is being written by an ARMS/AAMRI pair to ensure that content is applicable across both sectors. Further updates will be provided to members over the coming weeks.
Virtual Annual General Meeting (AGM) of ARMS - Under the current restrictions, the ARMS Board has advised that the AGM will now be moved to 26 November and will be held via zoom. Details about this meeting will be disseminated over the coming weeks.
In recent weeks, we have received reports from members about the receipt of scam emails, where attempts have been made by the scammer to trick individuals into giving out personal information or request that funds be transferred into fictitious bank accounts.
The scammer typically contacts an individual pretending to be from a legitimate business or even a fellow ARMS colleague.
Contact may also be made via social media, phone calls or text messages etc. Phishing messages are designed to look genuine, and often copy the format used by the organisation the scammer is pretending to represent, including their branding and logo.
If you have received an email from someone posing to be an ARMS member – for example, the President, COO or even a general colleague requesting personal information or funds be transferred into an account, this is likely to be a scam and we ask that you report this to our office immediately.
Fellows of ARMS 2020 - nominations close 4 September
Fellows of ARMS are recognised as individuals who have made an enduring and substantial contribution to research management as a practitioner, mentor, trainer or advocate in the research management profession.
Fellows of ARMS will be entitled to carry this post nominal and are encouraged to participate actively in the work of the ARMS community to share best practice in the profession of research management well beyond their membership with ARMS.
Janet Dibb-Leigh Award 2020 - nominations close 4 September
Janet Dibb-Leigh Award for Distinguished Service to Research Management Practice 2020. This award recognises individuals who have made outstanding contributions to the enhancement of the research management sector throughout Australasia and Singapore.
Nominations are called for annually, however this award is only offered to an individual whose contributions to the profession of research management are deemed exceptional.
ARMS Member's Portal Operational Guide, Now Available!
The Society launched a fully integrated website and portal on the 12th of March 2020.
A much needed overhaul of the existing system was required to enable a more streamlined integration of our accounting system and e-way, our communication platform and the integration of a Learning Management System (LMS) as we start to transition more accreditation and professional development offerings online.
To assist members in navigating through the new website and portal, the Executive Office has compiled a new Member's Portal Operational Guide.
Not receiving Chapter or SIG Communication Emails?
As we have now moved to the new website/portal, it is required that you re-join your Special Interest Group (SIG) and Chapter through the portal. We have created a helpful guide to assist you with completing this.
If you have already completed this process and are still not receiving ARMS communications. Please contact your organisations IT department and request to whitelist the following IP addresses (range 126.96.36.199 to 24).
Demonstrating the impact of Research Management Professionals
Call for submission of impact case studies
Strategic Priority 2 of the ARMS Strategic Plan is the Promotion of the Profession of Research Management. One way to achieve this priority is to capture, document and share stories that demonstrates the valuable contributions made by Research Management Professionals to the research enterprise.
We now invite ARMS members to share stories of situations, actions and outcomes that describe how the skills and expertise of Research Management Professionals have benefited the research enterprise.
The overall aim is to produce a collection of impact case studies that will help to identify lessons to share with research management professionals and to demonstrate the value of the profession of research management to key stakeholders and influencers.
It is anticipated that this collection will be released at a virtual event of ARMS later this year.
For a copy of the template, please visit the ARMS website
Templates must be submitted by COB 30th September 2020 to ARMS EO
- SAVE THE DATES -
PD Sessions @ Zoom are scheduled between 12 pm and 1 pm AEST
unless noted otherwise.
ARMAs and ARMFs - Note that these sessions will automatically accrue 1 hour of Continuing Professional Development (CPD).
Information on each session, including registration and Zoom log-in details, will be sent to ARMS members prior to each event and posted as an event on the ARMS Events page.
August 26th - WednesdayTasmania Chapter
Writing a strong job application for the research administration sector.
Presenter(s): Dr Regina Magierowski
September 10th - Thursday
Health and Medical Research Special Interest Group
Mental Health Management for Research Management Professionals
Presenter(s): Dr Debra Wood, University of Canberra
October 13th - TuesdayNSW Chapter
“Grantsmanship on a shoestring: a time-efficient approach”
Presenter(s): Dr Thorsten Kostulski and Dr James Walsh, UTS Research Capability and Development Team
October 22nd - ThursdayARMS EO
'Paradox, dilemma & uncertainty: shaping an ‘academic me’
Presenter(s): Dr Joanna Cobley, Research Development Coordinator, University of Canterbury
December 2nd - WednesdayVIC Chapter
Our Identity: Research Management as a profession in a global context
Presenter(s): Dr Bryony Wakefield
CONTINUING PROFESSIONAL DEVELOPMENT (CPD) FAQs!
CPD – Frequently Asked Questions
What is a CPD Diary?
Your CPD (Continuing Professional Development) Diary is the area in your ARMS portal that records professional development hours for Advanced and Foundation Level Accredited members. In addition, the CPD Diary also records completed Foundation Level Accreditation modules.
How do I find my CPD Diary?
Once you have logged into your ARMS portal, you will find your CPD Diary located on the left side of the web page under My Content.
Why are Foundation Level Accreditation modules listed in the CPD Diary?
The CPD Diary is now the area of your portal that links module results (from Moodle or ClassMarker) to your ARMS account/portal. For members undergoing accreditation, no hours are accrued for modules. For Accredited members that are undertaking additional electives for professional development, 3.5 hours of CPD are claimable.
Why are some of my previous module results missing from the CPD Diary?
When ARMS migrated to the new website/portal, there was an integration issue that prevented some of the completed modules from being listed in the CPD Diary. ARMS is currently working with our Service Provider to rectify this situation.
Why are the dates listed for the completed modules incorrect?
The dates listed for the completion of historic modules are the dates that the results were migrated into the new portal. ARMS is currently working with our Service Provider to change the date to the date of module completion (quiz successfully completed) for the historic modules. Modules completed after migrating over to the new website/portal should contain the dates that the module quizzes were completed. Some 2020 quiz results still require importation into member portals.
Why are some of my CPD entries listed as Meetings, Workshops, Other?
When ARMS migrated to the new website/portal, CPD entries were summarised under general headings to help facilitate the migration of a large data set.
Do I need to manually submit claims for CPD?
Internal ARMS Events (where you register on the ARMS website), should automatically accrue CPD. The CPD hours attributed towards an event will be listed in the event registration and ARMS will approve the hours once attendance is confirmed.
CPD obtained externally needs to be claimed by submitting a claim in your CPD Diary.
How to I claim CPD?
Log into your member portal and click on CPD Diary (located under My Content). At the top of the page click on the orange box "Add CPD Diary Entry". Fill out the requested fields and click on save.
What is Supporting Documentation?
Previously, the website sent a request to your supervisor to verify your participation in a PD event. You are now required to upload Supporting Documentation to substantiate your claim for any event that is not a module or ARMS event. Supporting Documentation can be a brochure, agenda or copy of the training program for the event. You are still required to obtain verification from your line supervisor or a certificate of attendance. Your supervisor's verification can be an uploaded copy of an email from your line supervisor.
How do I know how much CPD to claim?
Please refer to the Guidelines on the ARMS website for further information or contact the ARMS Accreditation Program Administrator firstname.lastname@example.org. Also check the Event listing on the ARMS website for an indication of how much CPD can be claimed per event.
External Events – Refer to the ARMS website.
How do I find out more information on CPD or ask a question?
Refer to the ARMS website or contact Dana Watts, ARMS Accreditation Program Administrator, by email email@example.com or by phone (08) 8201 5592.
Chapter and SIG Updates/Events
The ARMS WA Chapter are emerging from lockdown and are holding the 2020 Annual General Meeting on Thursday 6th August IN PERSON at Innovation Central on Curtin University’s Bentley Campus!! (The event will also be available by Zoom link for those unable to attend in person).
The WA Chapter are looking for three new committee members and will hold the election at the AGM (with online voting capability for those who require it), along with snacks, drinks and general research management banter.
Any questions can be directed to Di Arnott (firstname.lastname@example.org). We hope to see many of you there for a catch-up with your research management colleagues from across the sector!
QLD/NT & PNG Chapter
We are pleased to announce the new ARMS QLD/NT/PNG Chapter Committee:
We would like to take this opportunity to thank Matthew Browne (retiring Chapter Convenor) and Justin Nicholls (retiring Secretary) who have done an outstanding job of leading the Chapter over the past four years. Together, Matt and Justin have devoted significant time and effort to the professional development of Chapter members, and coordinated many great networking events.
The Chapter Committee are now in the early stages of planning networking and professional development events for the remainder of the year, so keep an eye out for invitations to participate.
If you have any suggestions on events that you would be interested in, please don’t hesitate to let us know.
Contact Information Kelly Murphy (Chapter Convenor) T: +61 7 5459 4409 E: KAMurphy@usc.edu.au
The ARMS ACT Chapter Committee met on 2 July to revisit the successful events of the previous year and plan for the future.
Among the Chapter’s priorities for 2020-21 are driving membership numbers, encouraging wider participation across all ACT research institutions, forging a strong community of practice with our Business Development colleagues, and creating innovative online and Zoom content.
The Chapter also elected three new core Committee roles.
Catherine Karcher, Research Funding and Development Coordinator at The Australian National University (ANU) Research Services Division is the new Chapter Convenor. Arvind Reddy joins the Committee as Secretary. Arvind is the Manager of Funded Research at University of Canberra (UC). The Chapter’s new Treasurer is Andrew Gibson, Manager of the Systems Team in the ANU Research Services Division.
The Chapter offers its deepest gratitude to Dr Marie-Helene Rousseau, Dr Shubhra Roy and Rosa Gray, the outgoing Convenor, Secretary and Treasurer, respectively. Thanks to their expertise, inventiveness, and passion for what we do, they have built the foundations for a strong, active Chapter for our Members to build upon and promote.
Health and Medical Research SIG
The Covid Effect.
While Australia has been only mildly affected by the Covid-19 pandemic in terms of cases numbers compared with other countries, the disruption to business Australia wide has been significant.
Non-Covid-19 related preclinical research has all but come to a halt and most laboratory and animal facilities have become ghost labs or absorbed by pathology labs as their workloads increased.
The effect on research teams has been varied depending on discipline. Many researchers have lost years of research data, will likely lose funding opportunities and some may lose their jobs. There has been and still is significant stress in the preclinical research community as projects are on hold, seemingly indefinitely and or closed all together. Read More...
Research Information and Reporting SIG
ANZSRC 2020 - Institutional approaches to implementing the new FoR and SEO Codes
On Tuesday, 21 July, the RIR SIG held its largest online event to date! Over 120 attendees registered for a Zoom session to discuss how institutions are approaching the implementation of the recently released Australian and New Zealand classification, which includes Field of Research (FoR) and Socio-Economic Objective (SEO) codes.
The event was facilitated by Michelle Duryea (RIR SIG Convenor, MAICD, Fellow of ARMS) from ECU and included brief presentations from various universities as to how they are approaching system implementations and the retrospective remapping/recoding of research activity data. Thanks to Gary Long (WSU), Jim Lewis (Melbourne Uni) and Semira Dautovic (Macquarie) for their input and insights. It was also great to see external vendors engaged in the discussion including Elsevier, Clarivate and Digital Science, amongst others.
If you’re interested in being notified of future RIR SIG events, make sure you join the SIG via the new ARMS web portal (you can view instructions here).
Accreditation, Professional Development and Training
ARMS Foundation Level Accreditation 2020 Program
As COVID-19 continues to restrict the F2F delivery of Foundation Level modules, ARMS will continue to deliver Foundation Level modules via the online learning platform Zoom, except for a few exciting changes.
ARMS is pleased to notify you that we are still on track to deliver the following Foundation Level modules as complete online deliveries (LMS) via the online delivery system – Moodle:
Over the next few months, we will advise our membership that they can undertake any of these compulsory modules by registering for the module and starting the module online in Moodle.
ARMS would also like to acknowledge all Training Fellows that have previously delivered these three compulsory modules via Face to Face or Zoom meetings. Their contribution to ARMS has been invaluable to the success of the Foundation Level Accreditation Program (FLAP) and we will continue to work with the Training Fellows to review current and future modules.
Module 1.1:UK - The National Research and Innovation System in the United Kingdom
We are excited to announce that ARMS has arranged for the highly qualified Dr Ian M Carter to deliver our newest module, Module 1.1:UK- The National Research and Innovation System in the United Kingdom, via two Zoom meetings on the 1st and 2nd of September. Dr Carter, a research management practitioner with over 30 years industry experience, will also deliver an additional segment on Brexit, free of charge to participants that register for the module. Others wishing to register for the Brexit presentation only, may register separately for this event. Registration details for both the module and the Brexit presentation will open on the ARMS website the week starting August 3rd.
This module is considered an elective module. Costs for the Module and complimentary Brexit presentation will be $380 for ARMS members, $480 for non-members and the cost for the Brexit only presentation will be $60 for members, $75 for non-members.
Module 4.1: Research Ethics - Human and Animal
There are a limited number of spaces available in Module 4.1: Research Ethics: Human and Animal, to be delivered the 11th of August 2020. The distinguished Annmaree Jackson will deliver the module via Zoom meeting and registrations are now open in the ARMS website.
Additional Foundation Level Accreditation Modules
During the months of September and October 2020, ARMS will be delivering numerous elective modules via Zoom. We expect to be opening registrations in August for modules being delivered in September and October 2020. Please read your ARMS emails for the latest updates. As the number of spaces in each elective is limited, to ensure a quality training session, there is a high demand for places and the vacancies sell out quickly. Unfortunately, we are unable to hold spots in the elective workshops and you will need to register quickly to confirm a position.
We appreciate your patience while we continue to journey through the current pandemic and try to accommodate the requests of our members and the availability of our Training Fellows.
If you have any further questions or concerns please contact the Accreditation Program Administrator at email@example.com.
2020 ARMS WINTER SCHOOL - Wrap Up!
This week marks the start of the final elective in the 2020 Winter School program. ARMS has successfully delivered 6 of 7 Winter School electives with assessments to be completed. The successful completion of any one assessment will allow the participant to accumulate a credit towards Element 2 in a future ARMS Advanced Level Accreditation Program (conditions apply), or as CPD for ARMFs and ARMAs.
ARMS wish to recognise and thank the following presenters that helped create a successful Winter School Program:
Here's a happy snap of some of our lovely Winter School participants in the Business Process Improvements in Research Management elective. Thank you Bryony and Simon for sending in.
For details of the below positions, visit the ARMS Job Opportunities webpage.
Corporate members can post available positions on the site at no charge by contacting the ARMS Executive Office.
The University of Melbourne
The University of Queensland
Research Consultant (Scholarly Communications)
Office of the Deputy Vice-Chancellor (Research), Director, Research Infrastructure
05 August 2020
23 August 2020
From the ARMS Executive Office
ARMS acknowledges the generous support of our corporate partners:
ARMS Executive Office Move
On Friday the 24th of July, the ARMS Executive team moved into the Registry Annexe Office, Registry Building at Flinders University’s Bedford Park Campus.
We wish to acknowledge the support provided by the Research Development and Support Office at Flinders University during this transition.
ARMS Executive Office Contacts
ARMS Chief Operating Officer
Phone: +61 8 8201 2525
ARMS Management Accountant
Phone: +61 8 8201 2610
ARMS Conference and Major Events Coordinator
Phone: +61 8 8201 2911
ARMS Administration Officer
ARMS Accreditation Program Administrator
Phone: +61 8 8201 5592
Email the ARMS Executive Office
Newsletter Content and Release Dates for 2020
See below dates for the submission of content and distribution of the e-newsletter for 2020.
10 Aug 20
07 Sept 20
06 Oct 20
01 Dec 20
17 Aug 20
14 Sept 20
12 Oct 20
07 Dec 20
Week of 24 Aug 20
Week of 21 Sept 20
Week of 16 Oct 20
Week of 11 Dec 20
ARMS has been experiencing intermittent email issues.
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If you receive a bounce back and are unsure who to contact, please email firstname.lastname@example.org and your enquiry will be forwarded to the relevant person.
We apologise for any inconvenience!
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Our membership spans across Australia, New Zealand, Pacific Islands, Papua New Guinea and Singapore as well as other locations around the world.